ADMINISTRATIVE SUPPORT ASSISTANT in Wiesbaden, Germany

Summary About the Position: Must be able to satisfy the requirements of the 26JUL12 DODI 1400.25 V1230, DoD Civilian Personnel Management System: Employment in Foreign Areas and Employee Return Rights. Wiesbaden is located in one of the premier wine growing areas in Europe, and is on the Rhine River only 20 minutes from Frankfurt International Airport. Visit the Army Community website at http://www.wiesbaden.army.mil for local garrison support and http://www.wiesbaden.de for city attractions. Responsibilities Provide administrative support to the Chief, Information Management Office and staff in all administrative matters related to the total mission. Perform a wide variety of essential management and administrative support functions. Prepare a variety of computerized reports and correspondence. Utilize automated computer systems and software to create, update, revise, sort, reformat, and manipulate data in spreadsheets using a variety of data. Maintain office files and records such as administrative, personnel, Government Purchase Card (GPC) and contract files in accordance with Army regulations. Ensure records and files are maintained and disposed of in a proper manner. Facilitate GPC acquisition of supplies, equipment, and services in support of IT operations. Contract with vendors to purchase required items. Maintain supply records and conduct inventories. Prepare and process purchase orders. Prepare travel orders, training requests, and purchase requests using automated systems. Formulate personnel actions for approval by the Chief. Coordinate installation passes for contractors and visitors. Assist with mailroom duties, as needed. Requirements Conditions of Employment Qualifications Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Department of Army Civilian Employees Applying to OCONUS Positions Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Family Member Preference (FMP) for Overseas Employment Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouse Preference (MSP) for Overseas Employment Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience which includes: 1) Using office automation systems to prepare reports and correspondence; 2) Maintaining office files and records; 3) Formulating travel orders, training requests, and requests for personnel actions; AND 4) Preparing purchase requests and commitments to acquire supplies, equipment, and services. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-6). Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone–no substitution of education for experience is permitted. You will be evaluated on the basis of your level of competency in the following areas: Clerical Computer Skills Customer Service (Clerical/Technical) Supply Support Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-6). Education Additional Information Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. You will be required to provide proof of U.S. Citizenship. Direct Deposit of Pay is required. Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. Applicants must comply with the Exceptional Family Member Program requirements as outlined in the DoD Instruction 1315.19. Locality pay does not apply in the overseas area. If an employee brings a family member to an overseas location who requires medical or dental care, then the employee will be responsible for obtaining and paying for such care. Access for civilian employees and their families to military medical and dental treatment facilities is on a space-available and reimbursable basis only. Pay retention may be offered to selected applicants for positions at overseas locations. Pay retention will not be offered as an incentive for employees moving between overseas positions. Selectees initially recruited from the United States may receive certain foreign area benefits such as: Living Quarters Allowance (LQA) or government quarters, home leave, etc. (Subject to approval) Selectees recruited outside the U.S. will have their eligibility for foreign area benefits determined at the time of hire. Overseas allowances may be authorized in accordance with Department of State Standardized Regulation (DSSR) and DoDI 1400.25 volume 1250. For positions in a foreign country, that country’s laws or international agreements may have a direct impact on the ability of an employee’s same sex domestic partner or spouse to accompany the employee and receive certain benefits. If you believe you may be affected by these laws and agreements, you should familiarize yourself with relevant information and direct questions concerning a specific country (Foreign Duty Location) to the appropriate Army Human Resources point of contact prior to the acceptance of employment and your entrance on duty. This is a Career Program (CP) 51 – General Administration and Support position. The initial length of this overseas tour is 36 months. Multiple positions may be filled from this announcement. If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application. Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.