Administrative Specialist

Location:

Arkansas, United Kingdom

Salary:

Competitive

Type:

Permanent

Main Industry:

Search Secretarial, Office & Administration Jobs

Other Industries & Skills:

Manufacturing Utilities & Services

Advertiser:

Entergy

Job ID:

131268859

Posted On:

26 October 2024

Work Place Flexibility:
Hybrid 

Legal Entity:
 Entergy Operations, Inc.-EOI 

Job Summary/Purpose

This position will coordinate all administrative functions and provide administrative support, process documents and records in accordance with regulation, maintain routine records, validate work of others, operate various office devices afforded to facilitate work, operate reproduction equipment, handle incoming/outgoing mail, and perform related work as assigned.  Responsibilities also may include tracking projects associated with administrative support, using appropriate software for preparing, developing, and/or updating related reports and records.

Job Duties/Responsibilities

Assist internal and external customers with courteous professionalism, maintain records as required, and participate in special internal and external projects as requested.  Must be dependable, self-motivated, goal-oriented, organized, maintain the confidentiality of departmental issues, and manage multiple assignments with little or no supervision. Strong computer skills required, including Microsoft applications and Entergy system applications. Demonstrate maturity in decision making and respect of peers.

Task List

-Transmit completed records
-Process and distribution of controlled documents in controlled stations (OCA, PA, Offsite)
-Scanning of documents
-Records destruction
-Required ERO position 
-Process and disseminate incoming and outgoing mail
-Perform verification of documents prior to releasing into records repository
-Retrieve documents for customer’s request
-Support Refuel Outage by performing extended hours
-Perform assessments and audits
-Monthly vault walk-downs
-Proctor qualified

Minimum education required for the position

High school diploma required or equivalent work experience. Desired: B.S. or associate degree.

Minimum experience required for the position

-Specialist-Admin, I: 
1 year of experience in a position requiring technical reading skills.
-Specialist-Admin, II:
 2 – 4 years experience in a position requiring technical reading skills.
-Specialist-Admin, III:
 4 – 5 years experience in a position requiring technical reading skills.
-Specialist-Admin, Sr:
 5+ years experience in a position requiring technical reading skills.

Minimum knowledge, skills, and abilities required of the position

Takes responsibility for the administration of the web-based Nuclear Operating Procedures and System Description program/process and website, and MyLearning/Plateau administration Is also involved in the Training department’s processes/Tools including CBT Tool, training roster binder, contracts, invoices, and incumbent workers training program, staffing spreadsheet and auxiliary resource pool. This position description applies to centralized, Nuclear training support.

Any certificates, licenses, etc. required for the position

Must be EEI SASS test recommended.

Candidates selected to take the SASS Test will be invited via e-mail. You may need to check your spam email.
*If you are SASS Recommended, please note it on your resume.

#LI-CH1

Primary Location: Arkansas-Russellville Arkansas : Russellville 

Job Function: Nuclear
FLSA Status: Nonexempt 

Relocation Option: No Relocation Offered
Union description/code: ARKANSAS BARG. — NUCLEAR 

Number of Openings: 1
Req ID: #
Travel Percentage:Up to 25%

An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please click here to view the EEO page, or see statements below.

EEO Statement: The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. 

The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.

Accessibility: Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant, employee, or third party on his or her behalf. If you are an individual with a disability and you are in need of an accommodation for the recruiting process please click here and provide your name, contact number, the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.

Additional Responsibilities: As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

Entergy Pay Transparency Policy Statement: The Entergy System of Companies (the Company) will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the Company’s legal duty to furnish information.  41 CFR 60-1.35(c). Equal Opportunity and Pay Transparency.

Pay Transparency Notice:

Pay Transparency Nondiscrimination Provision (dol.gov)

The non-confidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment.  Please contact HRComplianceentergy to schedule a time to review the affirmative action plan during regular office hours.

EEI Testing:

One way that Entergy has found to identify and assess the abilities and skills needed for certain jobs is through pre-employment testing. If this position does require an EEI test, the type of test will be located under the qualifications section of the job posting. If you are invited to a test session, we strongly recommend you review and complete the practice test as well as review the testing brochure for your respective test.  The test brochure will give you critical information on the test such as time allocated and number of questions.  Also, keep in mind that the actual test is timed; you should practice timing yourself while doing the practice tests. The practice test information and test brochures can be located by going to the EEI website, eei/practicetests, Logon ID:  entergy, password:  practice test (2 words). Travel expenses incurred in connection with EEI testing are non-reimbursable.

In addition to EEI testing there is also Fit-for-Duty testing which will identify and assess the abilities and skills needed for certain jobs. If this position does require Fit-for-Duty testing, the type of test will be located under the qualifications section of the job posting.

WORKING CONDITIONS:
As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

Please note: Authorization to work in the United States is a precondition to employment in this position. Entergy will not sponsor candidates for work visas for this position.

To help us track our recruitment effort, please indicate in your email/cover letter where (vacanciesineu.com) you saw this job posting.