Administrative Officer – humanitarian organization

Job title:

Administrative Officer – humanitarian organization

Company:

LeasingTeam

Job description

LeasingTeam Professional supports Polish and global enterprises in sourcing key talent and in human resources management. The Agency specializes in permanent recruitment for mid- and senior level positions and in white-collar outsourcing. It successfully completes recruitment projects by applying a trademark ASSET® methodology that structures recruiter activities and boosts their effectiveness. We have offices in Gdansk, Warsaw, Katowice, Cracow, Poznan and Wroclaw. Professional is part of LeasingTeam Group – Poland”s largest group of exclusively Polish-owned personnel consultancy companies that for the past 20 years has been effectively linking candidates with employers and providing them with a comprehensive range of HR services.For one of our Clients, we are currently looking for:
Administrative Officer – humanitarian organization
00142853
Office Management:

• Maintain cleanliness and organization of the office and meeting rooms.
• Coordinate cleaning services, office supplies, and fire safety.
• Oversee IT equipment and office infrastructure.

Travel, Visitor, and Event Management:

• Arrange travel and accommodation for employees and guests.
• Plan and coordinate events in collaboration with relevant departments.
• Ensure cost-effective management of travel and event expenses.

Support for International Staff:

• Manage relocation and accommodation in line with IFRC policies.
• Monitor and extend lease agreements as needed.
• Assist with immigration and legal processes.

Health and Security:

• Act as the security focal point.
• Provide security and health briefings for new employees.
• Collaborate with local authorities and update emergency contact lists.

Supplier Management:

• Oversee tenders and administrative service contracts.
• Monitor contract cycles and ensure compliance with procurement procedures.
• Work with the finance team to process payments and documentation.

Reporting:

• Prepare reports on administrative costs, travel expenses, and contracts.
• Track and manage service agreements with vendors.
• Ensure service providers comply with contractual terms.

Administrative Team Support:

• Assist the admin team during peak workload periods.
• Collaborate with regional administration in Budapest.

• 3 years relevant working experience in administration
• Work experience with other international organisations
• Strong communication skills
• Fluency in written and spoken English

Expected salary

Location

Warszawa, mazowieckie

Job date

Wed, 12 Mar 2025 23:34:18 GMT

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