Administrative Coordinator in Uxbridge, United Kingdom

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site (https://www.myworkday.com/gilead/d/inst/13102!CK5mGhIKBggDEMenAhIICgYI1A0QtgI/cacheable-task/2997$2151.htmld#backheader=true) to apply for this job.

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.

Job Description

Global Trade Operations (GTO) is a commercially focused, results driven team. We work with our global & market cross functional teams and the supply chain organization to provide optimal levels of customer experience and performance for our trade customers.

Trade is a dynamic and complex area of the Gilead business, and the GTO team develops and leads global change projects, whilst also supporting the day-to-day operational needs of the trade operations and customer service teams in the markets.

In this role you will provide essential administrative support for the team to deliver our objectives, ensure we maintain budget tracking rigour, whilst also having the flexibility to adapt to business-critical activities as needed.

To be successful you will need a proactive, curious and positive mindset and be comfortable supporting a dynamic and evolving team. You will need a willingness to both initiate and complete tasks efficiently and provide confident organizational and communications skills to support the team in meeting their operational objectives.

Gilead has recently implemented SAP, as such having and aptitude for utilizing ERPs systems to support our business, in line with the below requirements, would be an advantage.

Specific Job Requirements

• Understands the goals and objectives of the entire department and contributes to the attainment of those G&O’s.

• Coordinates the preparation of annual budget reviews, monthly budget reviews and on an ongoing basis may track department budget as directed by immediate manager Keeps the bigger picture in mind and influences workflows accordingly.

• Organizes and schedules extra-departmental meetings.

• Responsible for coordinating large events which includes the planning, organizing and implementation support to the meeting lead.

• Demonstratable proficiency in Microsoft Office. Under manager’s direction, creates draft reports, documents, presentations, and templates from raw data.

• May assist with facilities space planning or office set-up.

• Assists in the orientation of new administrative assistants and other staff.

• Acts as a resource to other administrative assistants and is cross trained to cover for another administrative assistant if they are out of the office for an extended period of time.

• Provides administrative and clerical support to an individual manager, department, or group of managers as appropriate. Which includes diary management for the departmental lead.

• Liaises with external agencies or organizations to coordinate activities which are important to the function of the department.

• Supports external vendors and contractors with their contracting and invoicing needs.

• Raise and manage PO’s for the department as required.

• Maintain distribution lists required by the department.

• This role is based in Stockley Park, Uxbridge and is an office based departmental role which will need to comply with Gilead’s office hours policy.

Equal Employment Opportunity (EEO)

It is the policy of Gilead Sciences, Inc. and its subsidiaries and affiliates (collectively “Gilead” or the “Company”) to recruit select and employ the most qualified persons available for positions throughout the Company. Except if otherwise provided by applicable law, all employment actions relating to issues such as compensation, benefits, transfers, layoffs, returns from layoffs, company-sponsored training, education assistance, social and recreational programs are administered on a non-discriminatory basis (i.e. without regard to protected characteristics or prohibited grounds, which may include an individual’s gender, race, color, national origin, ancestry, religion, creed, physical or mental disability, marital status, sexual orientation, medical condition, veteran status, and age, unless such protection is prohibited by federal, state, municipal, provincial, local or other applicable laws). Gilead also prohibits discrimination based on any other characteristics protected by applicable laws.

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site (https://www.myworkday.com/gilead/d/inst/13102!CK5mGhIKBggDEMenAhIICgYI1A0QtgI/cacheable-task/2997$2151.htmld#backheader=true) to apply for this job.

Gilead Sciences, Inc. is a biopharmaceutical company that has pursued and achieved breakthroughs in medicine for more than three decades, with the goal of creating a healthier world for all people. The company is committed to advancing innovative medicines to prevent and treat life-threatening diseases, including HIV, viral hepatitis and cancer. Gilead operates in more than 35 countries worldwide, with headquarters in Foster City, California.