Administrative Assistant Intern

Boston Scientific

Milan, Lombardy – Lombardia, Italy
Main Industry:
Search Secretarial, Office & Administration Jobs
Other Industries & Skills: 
Customer Service & Call Centre, Graduate
Boston Scientific
Job ID:
Posted On: 
01 February 2024

About the role:

The selected candidate will be providing administrative support to Global Capital Equipment & Customer Care Vice President and other leadership team members in the function, supporting on the management and coordination of a variety of function activities under limited supervision. The selected candidate will work in a fast-paced multinational environment, getting to know function activities and events and being able to manage confidential information.

In this role, you will be responsible to:

-Manage complex calendars. Proactively identify and resolve scheduling conflicts, prioritize meetings to ensure efficient use and preferred allocation of time.
-Support in the coordination of complex domestic and international travel arrangements, including itineraries and agendas, directions, transportation and lodging.
-Organization of regular leadership meetings for Vice President, including agenda and materials preparation, tracking attendance, and organizing logistics.
-Organization of regular team meetings and events.
-Organization of large internal videoconferences and meetings.
-Performing administrative duties for VP that may include coordinating meetings/appointments, typing, ordering/maintaining supplies, scheduling conference rooms, greeting visitors, arranging travel (both domestic and international), completing expense reports, organizing major functional meetings, preparing and/or sorting mail, using internal tools to process department purchases, plus any other administrative tasks that need to be performed.
-Mantaining organizational charts and distribution lists for Vice President and other teams.
-Managing specific communication activities.


What we are looking for:

-Ability to maintain high degree of confidentiality and discretion.
-Ability to take initiative and drive projects to completion.
-Demonstrate high levels of professionalism and customer orientation.
-Ability to work effectively with peers.
-Good administrative and organizational skills.
-Good written, verbal and interpersonal skills.
-Good organizational skills.
-Good problem solving skills.
-Ability to work independently, multi-task, and prioritize daily work load.
-Demonstrated ability to effectively utilize MS Office – Word, PowerPoint, Excel – and other office tools and systems.
-Fluent English level, both written and spoken


What we can offer to you:

-Paid 6-month internship experience (with possibility of renewal for further 6 months).
-Working in an international environment.
-Attractive benefits package.
-Inspirational colleagues & culture.
-Possibility to make an impact.
-Fast Growing and innovative environment.
-A team-oriented company culture.




 our offices in Milan, Italy

Planned incorporation date:

 March/April 2024.

We, Boston Scientific, are an equal employment opportunity employer. We do not and will not make any personnel decisions (like recruiting, hiring, job assignments, and promotions) based on a person’s age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.

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