Administrative and Procurement Support Specialist (m/f/d)

Job title:

Administrative and Procurement Support Specialist (m/f/d)

Company:

Bruker

Job description

OverviewBruker is enabling scientists to make breakthrough discoveries and develop new applications that improve the quality of human life. Bruker’s high performance scientific instruments and high value analytical and diagnostic solutions enable scientists to explore life and materials at molecular, cellular, and microscopic levels. In close cooperation with our customers, Bruker is enabling innovation, improved productivity, and customer success in life science molecular and cell biology research, in applied and pharma applications, in microscopy and nanoanalysis, as well as in industrial applications. Today, worldwide more than 8500 employees are working on this permanent challenge at over 90 locations.ResponsibilitiesBruker Italia seeks a dynamic and motivated professional to take charge of the local procurement process and provide support to office and Finance colleagues. We can offer a “smart-working” type of employment and possibility to work from our office in Milan.The Office and Purchase Specialist will interact with multiple functions to identify needs, search for suppliers, submit purchase orders, manage contracts, verify supporting documents and process filing. The added value will be an improvement in the quality of support services provided to colleagues and a streamlining in activities that will enable smoother and more accurate management in the transfer of information to accounting functions, including local mandatory requirements.

• Support local finance on collection, control and management of documents related to local procurement (quotations /contracts orders/invoices) and their archiving.
• Support on proper setting of payments terms to minimize/simplify the volume of manual payments to vendors.
• Work with local finance and Bruker AP Team on vendor invoices accounting (authorizations, posting details and SOX supporting documents).
• ESG data collection (power/gas/water/waste) and statistical data needed for local mandatory declarations (RAEE, CONAI, ISTAT).
• Support in managing the car fleet and related services (fuel cards/Telepass).
• Manage office supplies such as furniture, consumables, stationery and supporting facility management for offices maintenance (printers/tools/renewal-works/power/utilities).
• Perform filing and proper maintenance of mandatory local documents (EU invoices integration, domestic and foreign vendor invoices, fixed assets, payroll documents, CU, local contracts, leasing).
• Provide support in Statutory audit activities (i.e. Circolarizzazioni)
• Support local Controller in month/quarter/year end checks on specific local activities (i.e. accruals).
• Perform other duties as required.

Qualifications

• High school (accounting major preferred) or university’s degree (economics field preferred).
• Minimum 3 years work experience in office procurement management and accounts payable.
• Experience with ERP systems, SAP preferred.
• Advanced proficiency in Microsoft Excel.
• Familiarity with financial and administrative documentation (orders/invoices/remittances/delivery notes/contracts).
• Fluency (oral and written) in Italian and good knowledge of English.
• Excellent communication, collaboration, and organizational skills with proven ability to handle multiple demands and competing priorities.
• Demonstrated ability to work effectively in a complex global environment and build positive business relationships with all parties.

Ability to satisfactorily complete position training requirements * Operates at the highest standards of business ethics, honesty, and personal integrity.Bruker is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability and other protected characteristics.Bruker offers a comprehensive and competitive salary and benefits package with the opportunity to learn and grow within an international and dynamic work environment.Certain positions at Bruker require compliance with export control laws and as a result, all interviewed candidates for all positions will be screened pre-interview to determine their eligibility in light of export control restrictions.

Expected salary

Location

Milano

Job date

Fri, 19 Jul 2024 00:52:55 GMT

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