Administration Manager

YOOX NET-A-PORTER GROUP is the world leader in online luxury and fashion that comprises a complete luxury retail ecosystem. The Group sells directly to customers globally through its own family of multi-brand online shops NET-A-PORTER, MR PORTER, YOOX and THE OUTNET. The Group’s Online Flagship Stores Division partners with many leading luxury brands to power their own e-commerce destinations.

The Group has 4.3 million high-spending active customers globally. As pioneers in bringing together the realms of technology and luxury, YOOX NET-A-PORTER satisfies the most discerning clientele with expertly curated products from the world’s most coveted brands, personalised end-to-end service, the latest technology and inspiring content, all shaped by 20 years of insights into the modern shopper.

To support the teams who are powering this ecosystem we have a global Corporate division consisting of departments including Legal, Finance, Marketing and Sales, Strategy, Human Resources, Central Services and PR and Communications.

Our Corporate division are now seeking a talented Administration Manager to join YOOX GROUP Finance & Administration Team.

Some of the essentials for you to know are:

Location: our offices in Zola Predosa (Bologna)

Reporting into: Head of Administration YOOXG

Direct reports: 4 resources (approx.)

Contract Type: Permanent

Workplace Type: Hybrid

Here is a breakdown of what you’ll be doing:

• Manage the General Ledger and any other accounting entry (i.e.: Account Receivables, Accounting Payables, Intercompany Reconciliation, Fixed Assets, IFRS15, IFRS16, IAS1, Expenses and Payroll, etc..)
• Support and coordinate any balance reconciliation for the Parent Company
• Manage and plan the balance sheet closing operations for the Parent Company
• Support in auditing accounting process in compliance with local laws and Group regulations
• Manage the custom activities reconciliation in the accounting system
• Manage the Account Receivable activities on OSOS Tool or ELEGERE Tool and accounting reconciliation / cleanings
• Manage the SDI Check for all B2B2C document issued
• Manage Fixed Assets, including annual Inventory Process for the Parent Company
• Manage the recording activities of payroll of the Parent Company and of the Subsidiaries
• Manage expenses activities for the Parent Company and all the Subsidiaries
• Manage all the activities and control on the account payable process related to the Parent Company and, only for Courier Tool, for all the Subsidiaries
• Implement and formalize processes and procedures within the area of responsibility
• Monitor the main cross-area activities and their implementation according the deadlines requested, throughout continuous updates and specular mapping (ex-ante and ex-post), reported to each owner of the flows

The type of person that we are looking for:

• Diploma in Accounting or University Degree in Economics
• Excellent knowledge of International Accounting Standards (IAS) and IFR
• Professional background in consulting firms (strong plus) and significant prior experience within in-house Accounting teams of structured, international companies
• Knowledge of Navision will be considered a plus
• Reliability, thoroughness, discretion and maximum confidentiality (must have)
• Excellent problem-solving skills and proactive approach
• Excellent ability to manage complex negotiations
• Ability to work in a team and contribute to cross function activities/projects
• Good knowledge of Microsoft Office Professional (PowerPoint, Word and Excel)
• Excellent communication skills and fluency both in English and Italian is key for the role

From the moment you join the YOOX NET-A-PORTER GROUP we are committed to making your journey with us inspirational and evolutionary. If you are passionate, committed and thrive in a collaborative and fast-paced environment, then please apply with a CV.

YOOX NET-A-PORTER GROUP is an equal opportunities employer, we encourage people with a diverse range of backgrounds to apply. We recognize and celebrate the benefits that diversity brings to our workplace, our business and our customers. We welcome and will consider all applications regardless of race and nationality, religion, color, sex, pregnancy or related medical conditions, parental status, sexual orientation, gender identity, gender expression, age, status as an individual with a disability, or any other legally protected characteristics.

If you require any reasonable adjustments to complete your application, please do not hesitate to advise us accordingly.

Experience Level: Mid-Senior level

Workplace Type: Hybrid

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