Accounts Payable Processing Specialist Job

Location:

United Kingdom

Salary:

Competitive

Type:

Permanent

Main Industry:

Search Accountancy Jobs

Other Industries & Skills:

Education & Training, Finance, Banking & Insurance, Information Technology, Legal, Management & Executive

Advertiser:

Arkema

Job ID:

131276953

Posted On:

29 October 2024

The AP Processing Specialist will be responsible for invoice processing, exception handling of some of the over 18,000 invoices per year, spread over 3 US entities. They will work closely with the SSC France AP team, to resolve any AP issues. They will also be in charge of assisting with the T&E and P-Card programs for ArrMaz Products Inc, ArrMaz Trucking and Coatex.

 

Essential Duties and Responsibilities:

-Invoice Processing (50%)
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-Processes exception handling invoices in a timely manner.
-Ensures all invoices are routed for appropriate approvals in accordance with DOA.
-Knowledgeable on invoice processing methods including P-Cards, Travel & Expense cards, Three-way match, fleet payments and direct vouching.        
-Assists with month end accounting accruals and ensures invoices are accrued for appropriately.
-Ensures that business approvals occur timely, prior to invoice due date
.
-Performs account reconciliations as needed.
 

-Company Credit Cards Administration (35%)
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-Assists employees with expense reporting issues and account reconciliations.
-Loads weekly files into SAP and ensures payment to Citi is processed timely.
-Ensures all expenses align with policies and performs periodic audits.
-Works directly with HR and Citi support teams on issue resolution.
 

-Communications (10%)
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-Works closely with other departments such as Finance, Purchasing, Master Data, and Logistics to resolve and escalate issues.
-Review, analyze, and respond to external and internal inquiries; research and correct discrepancies as needed.
-Assist Shared Service Center in France on invoice/vendor issues.
-Collaborate with the business to better understand business requirement.

      

-Special Projects (5%)
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-Cross-trains with other members of Accounts Payable team.
-Assists with internal and external audits by providing supporting documentation.
 

Minimum Qualifications and Education Required:

-2-3 years’ experience in some of the following; accounting, finance, business administration, or related field
-Two years of relevant college experience required, preferably in, finance, accounting, business administration or related field
 

Competencies – Knowledge Skills & Abilities :

-Keep information confidential; engender trust and respect
-Ability to work effectively and collaboratively within teams, build partnerships, manage multi-tasking and ambiguous situations
-Organizational and time management skills
-Critical thinking and process improvement skills
-Ability to prioritize and adjust to change quickly
-Inquisitive and persistent
-Proficient in Microsoft business applications including Word, Excel, Outlook, and PowerPoint.
-Effective oral, presentation and written communication skills
-Supports the Site HES policy and complies with all regulatory and internal requirements
-Participates in HES activities provided by site management and Arkema Inc.
-Supports and promotes the reporting of all health, safety, environmental, near-miss, accident or injury incidents.
 

Physical Demands/Working Conditions

-Requires working additional hours outside of normal workday/work week (including holiday):
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-to meet certain deadlines throughout the year
-to communicate with our SSCs in Malaysia and/or France
-to satisfy French reporting deadlines in months where we have holidays
-Hybrid schedule – 3 days minimum in the office

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