Accounts Payable Assistant

• Accounts Payable Assistant
• Up to 23 per hour which equates to just over 41,500pa
• Initial 3 month contract but could extend
• Hybrid role based in London – Paddington 2-3 days per week

Working for a fantastic global pharmaceutical company we are looking for an experienced Accounts Payable Assistant to join their friendly team on an initial 3 month contract.

This role is fulltime working Monday to Friday 9am – 5pm and paying up to 23 per hour which equates to a salary of 41,500 per annum

The ideal candidate will be happy to be based on-site at their Paddington Offices 2/3 days per week and the rest working remotely

The ideal candidate will have:

• AAT Level 2 or Level 3 qualifications
• Ideally around 3 years minimum experience in an Accounts Payable role
• Experience working within a multi-lingual / multi-currency environment
• Good knowledge of UK VAT
• The ideal candidate will have a second language Dutch, German, French, Spanish but this is Not essential

The systems used are NetSuite, Palette and Certify so any experience in these will also be a bonus

Your accountabilities:

• Keeping all AP and AR ledgers and bank accounts up to date and reconciled (Italy invoice entry out of scope)
• Scanning, reviewing and booking of purchase invoices, credit cards and expenses into the ERP system
• Obtaining coding and approvals for expenses from budget holders
• Supplier and bank account reconciliations and follow up of unreconciled items
• Prepare automated weekly payment runs for all entities, also processing manual payments into the ERP system
• Maintaining open purchase orders to ensure redundant POs are closed and open PO status is checked regularly with requestors
• Supporting the month end closing by providing information on unprocessed invoices and timesheets
• Audit expense claims for compliance with Company expenses policy and for VAT compliance
• Set up Vendor master data for new suppliers or changes thereto.
• Reconcile company credit cards and check that supporting documents comply with company policy as well as tax requirements.

Personal attributes:

• Excellent planning and organisational skills
• Ability to effectively multi-task, be proactive and self-motivated
• Ability to work to tight deadlines and work under the pressure
• Exceptional attention to detail
• A team player able to work with and through others
• Proficient MS Office skills, competent Excel skills
• Professional, polite, friendly and helpful manner

If you feel you have the level of experience within Accounts Payable for this role and you’re available and able to commit to an initial 3-month contract please apply and we will be in touch. Thank you.