JOB DESCRIPTION

Secretary

in DG MOVE – European Commission

Job title: SECRETARY

Domain: TRANSPORT

Where: Unit MOVE.DDG1.B.3 – „Innovation & Research“, Brussels (Belgium)

Function Group: FG II

Contract Type: 3b

Express your interest until: 02.01.2026 – 12.00 (noon, Brussels time)

WE ARE

We are the “Innovation & Research” Unit (B.3 of DG MOVE). The mission of Unit B.3 is to design and implement appropriate transport Research and Innovation (R&I) policy to foster innovation in and between all transport policies and areas, and to develop the EU framework to drive the transition towards smart, zero-emission, safe resilient, inclusive and congestion-free urban (and rural) mobility. This includes the management of the European Mobility Week. The unit is composed of 19 highly motivated colleagues.

WE PROPOSE

We are looking for a secretary who, in close cooperation with the other secretary of the unit, can support the Head of Unit and the Deputy Head of Unit in the organisation and administration of the unit’s work.

You will work closely with them and provide them with secretarial support including monitoring of tasks and deadlines, monitoring of different functional mailboxes, and providing support in the HR field. Furthermore, you will provide general administrative support to the Unit staff, supporting them by (1) handling briefing requests, replies to interservice consultations, to members of the European Parliament and to citizens’ complaints, (2) by handling mission requests, (3) by organising internal and external meetings including for an expert group and (3) more generally handling documents and requests to access to them. You will also support them in budgetary and contractual matters.

You will work in a friendly and dynamic team on a wide variety of interesting tasks. You will be able to develop new skills (including via trainings) and experiences and work autonomously in some tasks. We work from the office three days a week and you will have extensive contacts with all unit members, across the Directorate, with other MOVE units and with other services.

When asked by your friends and family about your job, you will be able to tell them that you are directly involved in making their daily life better! In your new unit, we work on the future of mobility, whether it is innovative aircraft and ships, cycling and walking or better public transport in the cities and in rural areas.

WE LOOK FOR

We look for a motivated and well-organised team member, ready to take a varied set of secretarial and administrative tasks to facilitate the smooth operation of the unit. You have proven abilities to organise work, respect deadlines and find solutions. Experience of autonomous work in all related areas, including human resources, budgetary matters and expert group meetings organisation would be an asset. Good computer skills and a good knowledge of the Commission’s IT tools, including Decide, PPMT, e-Greffe, MIPS, Basis, ARES, Themis are necessary and can be learnt.

As the secretary you can work with all members of the unit, deal with enquiries to the unit and meet visitors. Your appropriate social skills are much appreciated. You like coming to the office three days a week to have personal exchange with colleagues.

Good knowledge of two EU official languages, including English. Knowledge of French and other EU languages would be an asset. Prior experience in a similar position is desirable.

HOW TO EXPRESS YOUR INTEREST?

With a view to guaranteeing equal access to all, the Commission recruits from an open database of spontaneous applications. The present call for interests aims at helping the recruiters to identify potentially interested candidates within this database.

In practice, to express your interest, please follow the subsequent two steps:

If you are not registered yet in the open EPSO database, please do so at the following address: . Please select under selection procedures for contract agent the CAST permanent profile that best suits your education and experience.

You should send your documents in a single pdf in the following order:

1. your CV

2. completed application form.

Please send these documents by the publication deadline to indicating the call for interest reference EC/2025/MOVE/257479 in the subject.

No applications will be accepted after the publication deadline.