Facilities Administrator

Location: Edinburgh, Scotland (On-site) 

In this office-based position you’ll experience a supportive approach to your wellbeing and continuous learning opportunities in our friendly and inclusive workplace. Find out more at computershare.com/flex.

We give you a world of potential

Within the Facilities team we manage the property, facilities and health & safety for all our colleagues, contractors, third party suppliers and clients on UCI premises.

As the Facilities Administrator, you will support the facilities team by providing outstanding customer service whilst ensuring the site is secure including access to the building and visitor management. You will also complete tasks to ensure smooth running of day-to-day operations and business as usual activities of the properties and to support keeping facilities maintained to a high standard of amenity and functionality. 

The role may carry out tasks via the Health and Safety Handbook in liaison with the Global Health and Safety SME in the deployment of Global Health and Safety Policy and as directed and guided by the Facilities Manager. You will assist in the collation and reporting of data for important programs such as ESG, Workplace Occupancy, Health and Safety, Workplace Design and Projects, and other programs, in liaison with the Global SME’s (Workplace Occupancy, Global Workplace Design, Global Health and Safety) and as directed and guided by the Facilities Manager. 

Lastly, it’s important to know that you will complete a number of receptionist tasks throughout the day for the overall Edinburgh location.

A role you will love

Key accountabilities:

• Liaison & coordination with business occupiers.
• Manage facilities inbox or other ticketing system.
• Access control admin & visitor management
• Conduct inspections as assigned.
• Car parking admin.
• Manage vehicle fleet.
• Admin of contractors, consultants, Landlords.
• Purchase order & invoice admin.
• Admin of H&S activities.
• Admin of ESG data.
• Fire warden duties.
• First aid contact point.
• Catering & event management support.
• Cleaning duties.
• Reception attendance, meet & greet at front desk, manage calls, and coordinate visitors.
• Meeting room management & room set ups (which may require assistance from others).
• Support business with VIP visits & events.

What will you bring to the role? 

This is a fantastic opportunity to join a team where you can make a genuine impact on how we work and help to shape the team. 

Essential:

• General Corporate office environment business experience, preferably within Facilities
• Previous experience as a receptionist is needed
• Intermediate MS Office skills
• Excellent oral and written communication skills

Preferred:

• Experience in the Facilities Management field
• First aid certificate.
• Understanding of or qualification in health and safety.
• Experience of administration of third party services.

Rewards designed for you

Employee Share Plan. Set aside salary to purchase shares in our company and you’ll receive a company contribution as well. 

Health and Wellbeing. Our health and wellbeing rewards can be tailored to support you and your family.

Save for Your Future. We will support you along your retirement savings journey.

Paid time away from work. Our employees enjoy a competitive paid time off package, including a day each year to volunteer time for a good cause that is important to you.

Employee Discounts. We’ve partnered with other organizations to offer you extra savings. Enjoy discounts with banks, car manufacturers, on flights, accommodation, and days out as well as with many big brand shops.

Extra Rewards. From tuition reimbursement to cash bonus recruitment referral programs, our comprehensive benefits package offers a multitude of options.

And more. From tuition reimbursement to cash bonus recruitment referral programs, our comprehensive benefits package offers a multitude of options.

#LI-KT1 #LI-Hybrid

A company to be proud of

We’re a global leader in financial administration with over 12,000 employees across more than 22 different countries. At Computershare, it’s more than just a job, our open and inclusive culture means that we will help you to grow, to move forward and make the most of our world of opportunities.

A diverse and inclusive place to work

At Computershare we value diversity and welcome applications from everyone, believing that an equal and inclusive culture is key to excellent results. One of the greatest advantages for our organisation is the talent and diversity of our people and we strive to ensure all our employees have an equal opportunity to contribute their ideas, bring their personality to their work and showcase their skills. For support with accommodations or adjustments during our recruitment process please visit computershare.com/access for further information. 

Computershare is an equal opportunity employer. Qualified applicants will receive consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, age, disability, protected veteran status, or other characteristics protected by applicable law. 

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