Sales & Marketing Administrator

Location:

Slovenia

Salary:

Competitive

Type:

Permanent

Main Industry:

Search Secretarial, Office & Administration Jobs

Other Industries & Skills: 

Advertising, Marketing & PR, Information Technology

Advertiser:

Boston Scientific

Job ID:

131444619

Posted On: 

23 December 2024

Key Responsibilities

General
Administration:

-Provide administrative support to the Country Leader/Manager/Sales
Team
-Coordinating office activities and operations to secure efficiency and compliance to company
policies
-Update and ensure the accuracy of the organization’s databases (HCP list and Hospital contact
details)
-Organize team building
activities
-Sort incoming/outgoing mail, faxes, and courier deliveries for
distribution.
-Prepare and manage correspondences and collation of reports/documents to meet business timeline, as required
 

Team administration:

-IRF (Sponsorship)
Support
-Ensure sponsorship documents are in compliance to the IRF requirement and submit through global workflow for approval.
-Prepare the necessary agreement/contract and to be signed in accordance to Finance Approval Matrix after IRF is approved. Coordinate all logistics for events, conferences, and tradeshows when necessary (Assist in planning, coordination and set-up of tradeshows and other company events)
-Coordinate all flights, transportation and expenses claims pertaining to
sponsorship.
-Ensure all supporting documents required by IRCP is done and filed
accordingly.
 

-Tender
Support
-Assist team to complete company profile part (provide necessary supporting
documents)
-Assist team to check all information is completed by team as 2

nd
eye.
-Assist team to compile the tender supporting documents as
needed
 

-Prepare meeting agendas and ensure timely distribution of supporting material to
members
-Make business travel, meeting and other arrangements for HCP with smooth execution of travel arrangements and logistics
-Coordinate departmental meetings, including meeting room bookings, ensuring teleconference and videoconference equipment are ready for use prior to meeting and meeting minutes if necessary.
-Coordinate the organization and hosting of both local and overseas regional meetings, corporate events, as and when called upon
-Assist in back office administration and processing of contracts, invoices, and other
documents
-Coordinate, schedule and organize activities, such as meetings, travel, department activities, and communication between all departments and offices as needed
-Other administrative duties and ad hoc projects as
required.
-Request for brochures and demos from the SAP system as
required.
-Other ad hoc duties as
required information.
 

Projects
:

-Support
the Country Leader in any projects as assigned
 

Job Requirements

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-Diploma holder with at least 5 years of relevant
experience.
-Experience in a similar role in medical devices is preferred
-Proficient in Microsoft Office
Applications
-Positive working attitude with pleasant
personality
-Resilient and ability to adapt to fast paced
environment
-Good written and spoken communication
skills
-Be capable of managing tight deadlines, promptly addressing changes without disrupting schedules, and managing high volumes of work with minimal direct supervision
-Process improvement mindset .
 

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