Project Assistant (Family reunification)

Under the general supervision of the Director, Coordinating Office for the Mediterranean and Chief of Mission in Italy and the direct supervision of the Project Manager, the incumbent will be responsible for assisting in carrying out operational tasks relating to the implementation of the Family Reunification project.

Core Functions / Responsibilities:

• Support all the activities related to the organization of DNA test for family reunification (i.e. liaison with IOM Missions and Italian Consulates in the countries of origin of migrants, keep close contact with beneficiaries via phone, email and other communication tools; support the organization, in co-ordination with the specialized laboratory used by the Organization, of the DNA testing sessions of beneficiaries);
• Support the provision of information to beneficiaries, in groups or individually, on the family reunification procedure (including DNA test) and support the development of information material on family reunification to be disseminated among individuals and associations;
• Support the provision of individual counselling to beneficiaries of the family reunification project in order to identify possible specific needs and vulnerabilities (including victims of THB, GBV survivors, unaccompanied children, elderly etc.) that could be referred internally or externally for further support;
• Support the organization of monitoring visits in the countries of origin of the beneficiaries of the project;
• Support the Project Manager in the management of all the administrative aspects related to the implementation of the project and collect all the relevant documents (included financial) for administration purposes (monthly/final reports);
• Support the organization of new initiatives related to family reunification of migrants and refugees, including visibility opportunities and clerical support for new projects and activities;
• Support the collection of data on the project as well as on family reunification as a legal migration channel and ensure constant internal and external updates;
• Perform other tasks related to the execution of the project, as assigned by the supervisor.

Required Qualifications and Experience:

Education

• High school diploma with four years of professional experience, or
• Degree in Law, Political Science or International Relations with two years of professional experience.

Experience

• ​​Experience in direct work with migrants and on legal procedures related to the migration status;
• Experience in implementation of administrative procedures and data collection;
• Previous experience in liaising with authorities in the field of migration (e.g. Police offices, prefectures, embassies etc.).

Skills

• ​​Knowledge of the broad range of migration related subject areas dealt with by the Organization;
• Knowledge of EU and Italian legislation on migration and international protection;
• Knowledge of the family reunification procedure to Italy and of the relevant EU legal framework.

Languages

• Fluency in Italian and English is required (oral and written);
• Working knowledge of French, Arabic, Tigrina, Somali is considered an asset.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

Competencies will be assessed during a competency-based interview.

Other:

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, and verification of residency, visa and authorizations by the concerned Government, where applicable. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination against COVID-19.

This post is subject to local recruitment. Only persons holding a valid residence and work permit for Italy will be eligible for consideration.