Office Coordinator – Part-time (20 hours per week)

Location:

Belgium

Salary:

Competitive

Type:

Permanent

Main Industry:

Search Secretarial, Office & Administration Jobs

Other Industries & Skills: 

Information Technology, Property & Real Estate

Advertiser:

Insight Enterprises, Inc.

Job ID:

131308418

Posted On: 

08 November 2024

Office Coordinator (Part-time, 20 hours per week)

Insight Enterprises, Inc. is a Fortune 500 Solutions Integrator helping organizations accelerate transformation by unlocking the power of people and technology. We architect, build and manage solutions for complex IT environments to deliver outcomes that contribute to our clients’ success.

Our portfolio of digital transformation services includes deep expertise in cloud, data, AI, cybersecurity and intelligent edge. These services, augmented by Insight’s longstanding relationships with 6,000+ technology partners across the globe, enable us to deliver the right technical solutions quickly and effectively. We’re rated as a Great Place to Work, a Forbes Best Employer for Diversity and a Forbes World’s Top Female-Friendly Company.

Key duties and responsibilities

Front of House

• To provide a professional and warm welcome to all visitors of Insight; signing in/out

guests, issuing security passes, informing relevant parties of arrival, and directing

visitors accordingly.

• To operate the switchboard, handle general telephone enquiries and pass on

messages to where applicable in a timely and ef ficient manner, ensuring SLA’s are

achieved.

• To respond to queries and requests, disseminating actions and information

accordingly.

• To receive and sign for deliveries, informing appropriate addressees, and to sort

and dispatch incoming/outgoing post.

Conference Facilities

• To respond to internal and external conference facilities enquiries/requests and

take bookings.

• To assist with the coordination of meeting rooms for the senior management team

and clients, ensuring that they are fully functional prior to any scheduled meeting.

• To monitor catering provision, liaising with caterers and clients where necessary.

Office Services

• To work cooperatively with internal clients and outside vendors and contractors to

ensure offices always remain operational.

Facility Maintenance

• To support all needs, problems and changes relating to the building and building

related services.

Administrative Support

• To provide administrative support to the local management team and other

functions as required and directed by the Facilities Manager.

Skills and experience

• Understanding of the function and responsibilities of Front of House/Reception in Facilities Management

• High level of written and spoken English and Dutch

• Fully conversant with Microsoft Office (Outlook, Excel and Word)

• Experience of working with Facilities Management and providing office services

• Ability to develop friendly, positive, and supportive working relationships with external and internal customers, and to provide them with excellent service

Application Details:

Insight is an equal opportunity employer, and we are committed to achieving diversity and equality within our organisation. We seek out people from diverse backgrounds and encourage you .

We will endeavour to contact you within five business days, should we feel your profile is a good match for this role. If you do not hear from us within this timeframe, please presume that on this occasion, your application was not successful.

A full job description will be provided upon application.

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