Executive Assistant

Snap Inc is a technology company. We believe the camera presents the greatest opportunity to improve the way people live and communicate. Snap contributes to human progress by empowering people to express themselves, live in the moment, learn about the world, and have fun together. The Company’s three core products are Snapchat, a visual messaging app that enhances your relationships with friends, family, and the world; Lens Studio, an augmented reality platform that powers AR across Snapchat and other services; and its AR glasses, Spectacles.

We’re looking for an Executive Assistant to join Snap Vienna – someone who thrives in a fast-paced environment. In addition to being organized, analytical, strategic, and resourceful, you must possess communication skills to interact with a variety of people and job functions. High enthusiasm, creativity, and resourcefulness are crucial, as is a high level of professional integrity and confidentiality.

What you’ll do:

• Anticipate needs and provide high-level executive administrative support
• Coordinate complex international and domestic travel arrangements
• Interact regularly and build relationships with executives across various teams, locations and time zones
• Manage a complex calendar and schedule
• Organize team professional events, socials, team off-sites, etc.
• Navigate complex organizations and enhance organizational communication while acting as an escalation point of contact for issues
• Perform non-administrative ad-hoc projects such as preparing reports and presentations, and gathering insights, research, and information to inform decision making
• Project manage milestone reporting by working with cross functional stakeholders to ensure timely delivery as needed
• Build and maintain documentation of organizational and reporting structures
• Help with various administrative and office duties as assigned

Knowledge, Skills & Abilities:

• Ability to quickly learn new technologies, programs and applications
• Highly organized and detail oriented with a proactive work-style
• Strong scheduling / coordination skills across different locations and time zones, and comfortability with last-minute changes
• Thrive in a fast-paced, quickly changing environment with an optimistic approach to work and life
• Incredibly proactive and able to take initiative and work efficiently with little direction
• Excellent oral and written communication skills in English and German
• High level of professional integrity and confidentiality

Minimum Qualifications: 

• BS/BA degree or equivalent years of experience
• 2+ years of experience providing high-level administrative support at the executive level
• Fluency in German and English is required to interact with external and internal stakeholders

Preferred Qualifications:

• Experience working in a tech/startup environment
• Experience with planning large team events and off-sites
• Experience with Google enterprise products (Gmail, Calendar, Docs) and a passion for implementing technology to increase efficiency

If you have a disability or special need that requires accommodation, please don’t be shy and provide us some information.

“Default Together” Policy at Snap: At Snap Inc. we believe that being together in person helps us build our culture faster, reinforce our values, and serve our community, customers and partners better through dynamic collaboration. To reflect this, we practice a “default together” approach and expect our team members to work in an office 4+ days per week. 

At Snap, we believe that having a team of diverse backgrounds and voices working together will enable us to create innovative products that improve the way people live and communicate. Snap is proud to be an equal opportunity employer, and committed to providing employment opportunities regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, pregnancy, childbirth and breastfeeding, age, sexual orientation, military or veteran status, or any other protected classification, in accordance with applicable federal, state, and local laws. EOE, including disability/vets.

Our Benefits: Snap Inc. is its own community, so we’ve got your back! We do our best to make sure you and your loved ones have everything you need to be happy and healthy, on your own terms. Our benefits are built around your needs and include paid parental leave, comprehensive medical coverage, emotional and mental health support programs, and compensation packages that let you share in Snap’s long-term success!

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