Business Support Partner GEM – Marketing Support

Location:

Warsaw, Masovian, Poland

Salary:

Competitive

Type:

Contract

Start Date: 

As Soon As Possible

Contract Period: 

To Be Confirmed

Main Industry:

Search Information Technology Jobs

Other Industries & Skills: 

Advertising, Marketing & PR Legal

Advertiser:

Boston Scientific

Job ID:

131214420

Posted On: 

10 October 2024

Additional Locations: Poland-Warsaw

Diversity – Innovation – Caring – Global Collaboration – Winning Spirit – High Performance

At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.

About the role:

Primary focus of this role is delivering excellent service and superior customer satisfaction to Growth Emerging Market (GEM) organization. Business Support Partner GEM is responsible for partnering with GEM Marketing team by providing complex administrative and organizational support to the business teams and to the international congresses and meetings with focus on PI Division. As the main point of contact for the business, internal & external customers, agencies and other functions, Business Support Partner is working with autonomy, under limited supervision with general instructions given on new assignments, always in compliance with internal policies, guidelines, and procedures. 

Key responsibilities:

-Coordinating internal documents flow required for HCP (Health Care Professionals) interactions according to compliance requirements (Request management including HCP contract management/invitations letters, etc.)
-Lead organization and logistic arrangements for Regional events and GEM trainings & meetings (booking flights, hotels and restaurants, handling registrations, maintaining a regular exchange with participants to keep them informed and coordinating on-site events and contracts).
-Partner with commercial colleagues, meetings/trainings organizers and/or external agencies to understand the required actions for specific events.
-May collaborate with other Business Support team members (according to country specific rules & regulations within GEM) on internal meetings and events if needed.
-Attends selected events to ensure that details associated with participants, lodging, equipment needs, guest speakers and agendas are attended to and that problems are corrected.
-PO and invoice handling – payment and invoice status follow up.
-Support to spend and budget tracking.
-Perform general administrative & marketing activities: business-related files and database maintenance, order/maintain supplies, demos & brochures request, shipping and storage control, digital materials, etc.
-May assist annual Marketing Plan by providing data & previous year information.
-Internal & External Audit support
-Reference contact person for GEM Sales & Mkt teams and international customers – obtain/provide information, answer queries related to established policies and procedures. Direct people to the appropriate resource
-As part of a team, provides support and collaborate with Business Support members when needed.
-Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner.
 

Our requirements:

-At least 1 year of experience in similar role in service/ support-oriented role preferably in a medical device company
-Experience in meetings and events planning & organization will be a plus.  
-Ability to work within an international environment and in the matrix organization.
-Highly organized – time management and prioritization skills
-Self-starter with excellent interpersonal and communication skills, able to communicate efficiently at all levels.
-High attention to detail
-Problem solving skill
-Able to work independently and be part of the team
-Advanced level in use of Microsoft Office (Outlook, PowerPoint, Word, Excel)
-Fluent English language knowledge (written and spoken)
-Digital tools knowledge will be valued
-Travel for Events/Meetings (on-site support) – UP TO 10%
 

We offer:

-Working for a company dedicated to transforming lives through innovative medical solutions that improve the health of patients around the world
-Working in an international environment
-Hybrid working mode, possibility to work from home combined with office.
-Career Development
-Inspirational colleagues & culture
 

Learn more about our benefits here =- 

Poland 

Requisition ID: 592532

As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most – united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility those values to everything we do – as a global business and as a global corporate citizen.

So, choosing a career with Boston Scientific (NYSE: BSX) isn’t just business, it’s personal. And if you’re a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you and look forward to connecting with you!

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