Associate Company Secretary

Job title:

Associate Company Secretary

Company:

Euroclear

Job description

Job Description:Division: Group Corporate SecretariatGroup Corporate Secretariat has the responsibility for the Group’s corporate governance. As such it is working in close collaboration with the different company’s decision making bodies and ensures that the corporate governance framework for the company is properly designed, implemented and maintained in line with the regulatory framework, Strategy and Purpose of the Group.It is supporting the Managing Bodies and Committees on all governance matters. This includes amongst other elements developing and implementing processes to promote and sustain good corporate governance, organizing and recording accurate decision-making at Management Committee, Board, Board Committees and General Assembly level and advising the Board/Management in the execution of their roles, as well as handling various corporate housekeeping and legal vehicle management.The Group Company Secretariat is keen to contribute to the establishment and maintaining of Good Governance principles and practices.If you are a great teammate interested to work in a fast-paced working environment and want to learn more about corporate governance, this is a job for you.The Corporate Secretariat team is multi-cultural and will welcome you with open arms. There is a flexible working arrangement within Euroclear, and you will be able to work from home several days a week.Your role

• Establishing, maintaining & overseeing the annual board & committees’ governance workplan for one or more entities taking into account (i) the different entities’ governance requirements (including regulatory evolutions) (ii) the governance protocols applicable, (iii) the interaction with the subsidiaries and (iv) the regulations & best practices in this respect;
• Participate to organising the Board preparation cycles including preparation of notices/agendas/relevant papers and manage the timely posting & distribution of relevant documents for meetings of the governance bodies;
• Contribute to the preparation of the Committees reports for the chairs of the Committees and Board, the drafting of scripts and preparing minute templates;
• Inform and guide Business owners on planning, templates and board operational matters, manage postings of Board documents;
• Responsible for specific governance proposals and related memo’s and recommendations for the Board related to the recurrent governance Board reportings;
• Understands certain parts of corporate secretariat activities such as Directors remuneration processing, conflict of interest, fit & proper files, shareholders’ transfers and registration, etc.;
• Manages legal, statutory and regulatory filings, preparation of general meetings, regulatory notifications, and internal governance requirements; updating corporate documents (Governance memorandum & charter, shareholders records, etc), maintain UBOs, maintains governance dashboards information, regulatory questions including related to branches; Periodically reviewing and updating, as required, all relevant governance information on the Cosec Sharepoint page and Euroclear.com ;
• Supporting the Company Secretaries in fulfilling all aspects of their roles, including AGMs/EGMs;

In addition, following transversal responsibilities are also to be managed:

• Focused research legal information, researching law and corporate documents, regulations and court decisions and prepare fit-for-purpose proposals in this respect
• Liaising & collaborating with colleagues (Company Secretaries ; other Associate Company Secretaries ; assistants ) of Group Corporate Secretariat to ensure a co-ordinated and harmonised approach on group governance matters and with regard to Board and committee administration and support; more in particular, have the end-to-end oversight of the deliverables related to your entities, whether under your responsibility or under the responsibility of the transversal team, or other colleagues; regularly report on the state of progress on a consolidated basis;
• Risk and policy framework awareness, coordination skills, and the ability to effectively interact with business analysts to drive initiatives forward.
• n tool for Board members (Diligent Boards, Resource centre, Entities and Secure File Sharing), and other regulatory tools;
• Responding to the day-to-day queries related to corporate governance matters.
• In general, apply new governance related regulatory requirements from procedures and processes and enhance the Corporate Governance of the Euroclear Group (including review of process/SOP and guidelines).

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Expected salary

Location

Belgique

Job date

Sun, 06 Oct 2024 01:25:52 GMT

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