Executive Assistant to Chief Executive Officer Scotiabank

Location:

(D02 FX65) Ireland

Salary:

Competitive

Type:

Permanent

Main Industry:

Search Secretarial, Office & Administration Jobs

Other Industries & Skills: 

Legal, Media

Advertiser:

Scotiabank

Job ID:

131195003

Posted On: 

04 October 2024

Requisition ID: #

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

Purpose
As Executive Assistant to the CEO, you will contribute to a high-performance environment, supporting the vision, values and business strategy for the Executive team. This is an exciting opportunity to support the CEO, Board of Directors and Executive Management deliver Scotiabank’s Europe growth strategy. 

The main focus of your role will be to support the Chief Executive Officer. You may be required to provide ad-hoc back up support for the Facilities Manager and Receptionist during absences.

About Our CEO 
You will work directly with our CEO (Ireland), an inclusive leader with global experience across Canada, Asia and Europe, focused on building teams, driving change, and leading and executing growth strategies. 

What You’ll Do:
•            Provide a high standard of comprehensive administration support to CEO, ensuring that all Chief Executive Officer priorities are met, organisational goals are achieved, and best practices upheld.  
•            Liaise extensively with the Dublin Leadership Management Team amongst other business areas, exercising discretion when handling confidential and sensitive information. 
•            Be responsible for scheduling meetings, co-ordination, circulating material and take comprehensive minutes at each monthly Dublin Executive Committee meeting, and back-up support for the Dublin  Incident Management team meeting. 
•            Co-ordinate travel arrangements, review submitted travel requests, and schedule complex itineraries.
•            Regularly liaise with other Executive Assistants globally to manage inbox requests, coordinating multiple calendars to schedule, manage and maintain a complex diary within multiple time zones. 
•            Manage and review contracts, organize onsite and offsite key meetings/presentations, manage invoices, expenses and credit reconciliations.
•            Ensure effectiveness of day-to-day business controls across operational risk and regulatory risk and the code of conduct. 
•            Champion a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems, and knowledge. 

What You’ll Bring: 
•            Excellent written and verbal business communication skills.
•            Advanced knowledge of Microsoft applications, Diligent Board Books software as well as Outlook. 
•            Well-developed interpersonal skills, strong organizational and time management skills to provide a high level of service and maintain working relationships locally and globally.
•            Sound judgement and awareness of operational activities and responsibilities to assess the urgency and/or confidential status and importance of enquiries. Ability to recognize potential issues and effectively communicate escalation.
•            Acts with complete discretion when handling confidential and sensitive information.
•            Proactive, self-motivated, and capable of working both independently and in a team environment.
•            Conduct & cultural awareness are mandatory.
•            Strict adherence to guidelines, policies, and procedures.

Interested? 
If your experience is closely related but doesn’t align perfectly with every qualification, we do encourage you – you might be the right candidate for this or other roles at Scotiabank!  
 
At Scotiabank, every employee is empowered to reach their fullest potential, respected for who they are and, embraced for their differences. That’s why we work to grow and diversify talent and engage employees in a performance-oriented culture. 
 

What’s in it for you? 
Scotiabank wants you to be able to bring your best self to work – and life, every day. With a focus on holistic well-being, our many flexible benefit programs are designed to help support your unique family, financial, physical, mental, and social health needs. 

Location(s):  Ireland : Leinster : Dublin 
Scotiabank is a leading bank in the Americas. Guided by our purpose: “for every future”, we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.  
At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

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