Administrator in Newcastle upon Tyne, United Kingdom

We are currently seeking an Administrator to join us at our office in Newcastle. This is a great opportunity to join a thriving multi-disciplinary consultancy business with exciting growth plans.

We can offer you a welcoming environment to work in, a strong learning culture, and the opportunity to play an important role in our functional support teams that look after a group of almost 4, 000 talented engineers, planners and scientists nationwide.

You will provide general admin support to technical teams to assist them to effectively manage their projects. Deadlines are ever-changing and diary management is a big part of this role so you will need to be comfortable using Microsoft Outlook . Your daily responsibilities can vary from scheduling meetings, preparing agendas, taking and distributing minutes and arranging all the necessary conference room facilities. You may be required to arrange travel and accommodation for colleagues at all levels and organise office events. You will assist with the preparation/formatting of documents using the Microsoft Office suite ( Word/Excel/PowerPoint) and ensure filing and archiving systems are maintained.

You will be the first point of contact for office and maintenance issues, taking responsibility for dealing with contractors to report faults and repairs, ensuring necessary paperwork is obtained to ensure compliance.

A key part of your role will be at the forefront of our client experiences which includes responsibility for maintaining and enhancing our professional front of house service. You will be one of the first points of contact for telephone enquiries and for welcoming visitors to the office so you will need to be comfortable with dealing with a high volume of external and internal parties.

In addition, you will take on the role of Office Safety and Environmental Coordinator (OSEC) which includes filing of HSSE documentation, conducting HSSE Program orientation for new employees, assisting Project Managers to prepare and file incident reports and conduct investigations and corrective actions, performing monthly office inspections and attending regional OSEC conference calls.

About You:

You will have previous experience of working in a busy office environment and have strong skills in Microsoft Office. You will have strong communication and organisational skills. You will have a high degree of self-management, initiative, reliability and flexibility to ensure that the best possible service is given to internal and external clients.

You will be a team player with a positive attitude and have a willingness to help others.

The friendly and collaborative culture at Stantec is something we are proud of, but we have many other reasons for you to be excited about. We offer a competitive salary, excellent benefits, agile and flexible working arrangements, and lots more.

Why Join us?

• Our People Culture: We’re a close knit team and very proud of our friendly and collaborative environment

• Growth: We’re on an exciting growth journey across the UK&I – we want you to be part of it!

• Awards: Stantec were awarded the International Consulting Firm of the Yearand Best place to work – Large Consulting Firms at the 2024 NCE awards as well as being consistently recognised in the top 10 Corporate Knights most sustainable companies in the world.

• Great Benefits: Competitive salary, pension plan, holidays, free private medical insurance, discounted gym membership and lots more.

• Flexible working arrangements

Click here to see what our Senior Executive Assistant Sharon Bassom has to say about working at Stantec: My Stantec Story – Sharon Bassom

About Stantec

The Stantec community unites more than 31,000 employees working in over 450 locations across 6 continents. We have been working with our clients and communities in the UK for over 150 years. We plan, design, deliver and manage the development and infrastructure needed to support the creation of sustainable, healthy and prosperous communities.

Our teams provide effective and relevant solutions, translating our clients’ vision into valued consents, deliverable plans for projects and programmes, and efficient designs for delivery, based on technical excellence and deep market insights. We deal with today’s challenges, but also keep a fairer, better tomorrow in sight, looking at how we deliver clean growth, support radical changes in our economy and meet the needs of future communities.

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment.

At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.

ReqID: 6274