Front of House / Administrative Assistant (m/f/d) in Berlin, Germany

Job Description

At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

At Boeing, we are committed to leading the future of aerospace. Our Berlin office serves as a vital hub for various corporate functions, including Boeing Global, Government Relations, and Corporate Communications. Despite our compact size, we are a dynamic team that plays a significant role in our global operations.

Position Overview: We are seeking a friendly, organized, and proactive Front of House / Administrative Assistant (m/f/d) to join our team in Berlin. Germany. This role is essential in ensuring smooth daily operations and providing exceptional support to our team and visitors.

This position requires the candidate to work 100% onsite at our company location. The selected candidate will be expected to adhere to a dress code policy and wear corporate clothing provided by the company. The dress code will consist of navy-blue attire.

Key Responsibilities:

• Greet visitors, manage phone calls, and handle correspondence with professionalism and courtesy.

• Provide safety and site briefings to visitors.

• Coordinate mail and shipments.

• Maintain office supplies, coordinate maintenance requests, and ensure a tidy and welcoming environment.

• File records as per record information management and storage requirements.

• Manage databases and ensure accurate and confidential handling of information.

• Assist with scheduling, meeting coordination, and document preparation.

• Manage conference and meeting rooms.

• Coordinate host requirements for transportation, catering, and logistics support.

• Liaise with nominated suppliers.

• Assist in organizing internal events, meetings, and functions.

• Provide financial data for planning, budget execution and spend analysis.

• Manage the life cycle of capital assets and office property.

• Raise purchase requisitions as required.

• Provide telecommunication devices and manage the associated vendor contracts.

• Process invoices and associated documents conforming to finance and supply chain standards.

• Identify and report safety hazards, near misses and incidents.

• Support employee on- and offboarding.

• Other areas of responsibility may evolve over time, including development opportunities in support of ongoing projects.

Basic Qualifications (Required Skills/Experience):

• Strong technical skills, including advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.

• Fluent in English and German, both written and spoken.

Preferred Qualifications (Desired Skills/Experience):

• Graduate degree in a related field.

• Previous experience in a reception or administrative role

• Relevant work experience in hospitality or travel business or multinational company

• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

• Exceptional attention to detail and accuracy.

• Strong communication and interpersonal skills.

• Ability to work independently and collaboratively in a fast-paced environment.

• Proactive problem-solving abilities

What We Offer:

• A collaborative and supportive work environment.

• Opportunities for professional development and growth.

• Competitive salary and benefits package.

• A chance to contribute to a global leader in aerospace.

Employer will not sponsor applicants for employment visa status.

Important information regarding this requisition: This requisition is for a locally hired position in Germany. CANDIDATES MUST HAVE CURRENT LEGAL AUTHORIZATION TO WORK IMMEDIATELY IN GERMANY. BOEING WILL NOT ATTEMPT TO OBTAIN IMMIGRATION AND LABOUR SPONSORSHIP FOR ANY APPLICANTS. Benefits and pay are determined at the local level and are not part of Boeing U.S. based payroll.

Relocation:

This position does not offer relocation. Candidates must live in the immediate area or relocate at their own expense.

Boeing is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Join us in shaping the future of aerospace! Apply today.

Export Control Requirements: Not an export control position

Equal Opportunity Employer:

We are an equal opportunity employer. We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to; race, color, ethnicity, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.

We have teams in more than 65 countries, and each person plays a role in helping us become one of the world’s most innovative, diverse and inclusive companies. We are proud members of the Valuable 500 (https://www.thevaluable500.com/) and welcome applications from candidates with disabilities. Applicants are encouraged to share with our recruitment team any accommodations required during the recruitment process. Accommodations may include but are not limited to: conducting interviews in accessible locations that accommodate mobility needs, encouraging candidates to bring and use any existing assistive technology such as screen readers and offering flexible interview formats such as virtual or phone interviews.

Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.