Associate Programme and Budget Officer(P2)

Associate Programme and Budget Officer(P2) – (2024/0454 (244661))

Organization

: MTBF-Unit A

Primary Location

: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting

: 2024-08-06, 6:15:23 PM

Closing Date

: 2024-08-27, 9:59:00 PM

Duration in Months: 36

Contract Type: Fixed Term – Regular

Probation Period: 1 Year

Full Competitive Recruitment: Yes

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant’s location.

Organizational Setting

The Division of Budget and Finance manages the financial resources essential for full implementation of the IAEA’s scientific and technical programmes. The Division provides financial services and solutions for programme budgeting, treasury, payments, payroll, financial accounting and reporting to support the IAEA’s mandate.The Programme and Budget Section plans, coordinates and supervises the timely and accurate preparation of the IAEA’s programme and budget documents, ensuring innovative financial policies and strategies and a results-based approach, as well as monitoring the day-to-day implementation of the budget so as to promote effective and efficient use of resources.

Main Purpose

Under the general guidance of the Unit Head, the Associate Programme and Budget Officer analyzes budget proposals for completeness, correctness and conformity with the programme guidelines; provides support to programme managers on the entire programme and budget process, from planning to implementation and reporting; provides guidance to programme managers to facilitate the implementation of the budget; prepares financial reports.

Role

The Associate Programme and Budget Officer is: (1) a financial analyst, reviewing cost and programme data, analyzing and interpreting financial information and preparing reports; (2) a liaison, coordinating and cooperating with programme managers to ensure the effective monitoring of budget implementation and the consistent application of financial rules, regulations, policies and procedures, and; (3) a team member, working together with other members of the section to implement improvements in the Programme and Budget Section’s processes with the use of new technology and best practices.

Functions / Key Results Expected

Consult with and provide guidance and support to managers and relevant staff in assigned Major Programmes on the programme and budget process, including implementation, to ensure that guidelines, policies, rules and regulations are fully understood and correctly applied.

Contribute back-up information and documentation for programme and budget briefings and for the compilation of various reports required by Member States and internal stakeholders.

Monitor day-to-day implementation of the budget in the programmes or projects assigned and prepare analysis and reports to promote efficient and effective use of resources.

Analyse and document the IAEA’s business processes in respect to the programme and budget preparation and implementation, in order to contribute to their streamlining and simplification.

Participate in the closure of accounts. Prepare reports for major extrabudgetary projects and contribute back-up information and documentation on project implementation.

Prepare expenditure estimates for major extra budgetary projects.

Carry out any special studies and analysis requested by supervisors with respect to budget related issues.

Provide functional support on budget software applications and contribute to process reviews.

Competencies and Expertise

Core Competencies(Competency Framework)

Name Definition Communication Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. Achieving Results Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. Teamwork Actively contributes to achieving team results. Supports team decisions. Planning and Organizing Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

Functional Competencies

Name Definition Analytical thinking Gathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions. Judgement/decision making Consults with supervisor/manager and makes decisions in full compliance with the Agency’s regulations and rules. Technical/scientific credibility Acquires and applies new skills to remain up to date in his/her area of expertise. Reliably applies knowledge of basic technical/scientific methods and concepts.

Required Expertise

Function Name Expertise Description Finance Budget and Financial Management Knowledge of financial resources management Finance Budgeting Knowledge of budget processes and budgeting practices. Experience in results-based budgeting is desirable Finance Enterprise Resource Planning (ERP) system Experience with budget or financial systems. Knowledge of Oracle and Hyperion is desirable Finance Finance Principles and Practices Effectiveness in interpreting existing financial policies and in developing new ones Finance Financial Analysis Strong analytical skills, including the ability to prepare reports, clearly formulate positions on issues and present options concisely Finance Financial Monitoring Ability to analyse financial data, draw conclusions and link it to programmatic information Finance International Public Sector Accounting Standards Knowledge of IPSAS or accrual accounting Administrative Support MS Office (Word, Excel, Outlook, PowerPoint) Use of IAEA standard office software products (MS office) and in particular Excel

Qualifications, Experience and Language skills

• University degree in business administration, accounting or finance, or a closely related field.
• Minimum of two years of working experience in budget and/or accounting, including at the international level.
• Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $50377 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 29823*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks’ annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/professional-staff/conditions

General Information

• The IAEA’s paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
• Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person’s race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
• The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
• Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
• The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.

Evaluation process

• The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
• Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.

Appointment information

• Appointment is subject to a satisfactory medical report.
• Staff members may be assigned to any location.
• Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
• The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.

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