Project Coordination Associate

Job title:

Project Coordination Associate

Company:

IBA Worldwide

Job description

MissionWithin Customer Project Coordination team, you are attached to Project Support Office for IBA Clinical. You will be the link between supply chain and Proton therapy project managers.From project creation to final acceptance, as a Customer project coordination member, your mission is to be the link between MSC (manufacturing and supply chain) and the Proton therapy installation teams for equipment needs.You will elaborate and do the follow-up of the project’s equipment in close relationship with Project Manager. You will interact with all internal actors (engineering, manufacturing, supply chain, logistics…) and ensure the respect all the major contractual milestones of the project.Challenges we trust you withFollowing the lifecycle of a project:– Creation of a project in SAP: set-up of the project to allow timesheet, expenses, procurement of parts. Set-up of the sales order to allow invoicing process.– Transfer of all the parts required for an installation based on Project BOM from R&D Department– Ensure follow-up of material availability forecast Report material availability forecast to Project Manager and define strategy for missing items
 Analyze issues with impact on projects and implement appropriate solutions
 Secure efficient communication & relationships with related departments (Site, R&D, Supply Chain, Logistics)– Organize shipment on site Outbound all parts requested for main shipment
 Organize procurement, outbounding and delivery of all parts requested in emergency during installation
 Organize the crates based on Project requirements and Logistics constraints
 Create adequate documentation for shipment (packing list, proforma,…) with appropriate data (country of origin, HS code…)
 Organize return on experience to improve the quality associated to our scope of work– Ensure up-to-date project scheduling (in ERP) – use of SVMX and SAP PS Create part request in SAP PS based on requirements from the site
 Update SVMX to communicate details to site– Manage equipment budget of the project based on forecast. Follow-up of the progress to secure accuracy of the budget.– Share knowledge and ensure good atmosphere with the rest of the team Good communication is maintained and feedback is given at all time to the team and the manager of the teamWhat we valueWhat we value:

• Bachelor or Master Degree (“new graduates” are welcome)
• 1 to 3 years of experience in a similar position is an asset but not mandatory
• Good knowledge of PackOffice (especially Excel : pivot table, formula)
• Good oral & written communication in French and English
• ERP knowledge is appreciated

You are:

• A team player with good interpersonal and presentation skills
• Motivated to evolve in a dynamic and challenging environment
• Able to organize your work autonomously
• Act as facilitator

IBA GroupIBA is offering a broad and amazing diversity of careers. For our business units to perform at their best, they can rely on various shared services that give the appropriate support to each activities so that they can run their business smoothly. Finance, legal, corporate communication, human resources play together a key role in the company growth.IBA: Protect, Enhance and Save LivesIBA is the world leader in particle accelerator technology and designs, produces and markets innovative solutions for the diagnosis and treatment of cancer and other serious illnesses, and for industrial applications such as the sterilization of medical devices.IBA is driven by a mission to Protect, Enhance and Save Lives. IBA’s innovative mindset, dedication to technological and scientific progress and long-standing open relationships with customers and partners make IBA a unique scientific company.A committed companyIBA believes in a business model that creates shared and long-term value for all its stakeholders:IBA increases market share and return for its shareholders, improves quality of life for its customers, patients and employees, and contributes to the well-being of the society. All while maintaining and restoring the planet’s health. IBA has integrated this stakeholder approach into its company bylaws.This vision is operationalized since 2021 by the B-Corp certification, a holistic tool to assess, benchmark and ultimately improve its sustainability journey.Learn more about IBA and its technologies, download our new corporate brochure or visit

Expected salary

Location

Louvain-la-Neuve, Brabant Wallon

Job date

Thu, 18 Jul 2024 22:34:50 GMT

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