Executive Assistant

Job title:

Executive Assistant

Company:

Korn Ferry

Job description

About UsKorn Ferry is a global organizational consulting firm. We help clients synchronize strategy and talent to drive superior performance. We work with organizations to design their structures, roles, and responsibilities. We help them hire the right people to bring their strategy to life. And we advise them on how to reward, develop, and motivate their people.Our 10,000 colleagues serve clients in more than 50 countries. We offer five core solutions:

• Organizational Strategy
• Assessment and Succession
• Talent Acquisition
• Leadership Development
• Total Rewards

Job descriptionThis is an exciting new role to support three senior leaders within our fascinating Assessment and Succession solution. This solution delivers services to international clients such as assessing their senior executives and offering coaching and Executive Development programmes.The Executive Assistant will be Copenhagen based (mostly office but can work from home too) and will be responsible for coordinating calendars, travel schedules, client and candidate meetings and preparing expense reports. As a central point of contact, the role must ensure high quality of customer service to both internal and external clients and visitors.The ideal candidate will possess administrative operations experience and have the ability to work independently yet take direction from managers. The candidate must be well- organised, a self-starter, flexible and resourceful. The role requires initiative and organisational skills to represent Korn Ferry in a professional and polished manner with the goal to ensure a high degree of client satisfaction, both internally and externally. Experience in a professional office environment is required as well as strong technical skills. Core competencies required to excel in this role are quality control, attention to detail, ability to prioritise, communication, problem solving, adaptability and empathyюPRIMARY RESPONSIBILITIES (not exhaustive)

• Serve as central point of contact for administrative enquiries and for consultants to access specialised services including graphics, production, and operations. Use knowledge of corporate resources and strong internal relationships to work efficiently
• Coordinate travel schedules, both domestic and international for consultants, preparing a detailed itinerary prior to departure
• Assist with other administrative / operational duties such as file maintenance, photocopying, scanning, mailings, trouble shooting and meeting planning
• Support other colleagues when possible and needed (i.e. providing coverage for other administrative assistants) providing timely answers to requests
• Maintain calendars including internal meetings, conference calls involving multiple time zones, setting virtual meetings, and client meetings, ensuring IT equipment is set up and coordinate materials, supplies and catering as required
• Collaborate with consultants and accounting to open projects and follow up on receivables as needed
• Prepare and submit regular and accurate expense reports and reconcile statements
• Code and submit invoices, prepare check requests
• Prepare/save regular timesheets, showing utilization time allocated to engagements
• Use utmost discretion and professionalism when working with confidential information
• Update business development database as instructed
• Compile, prepare, edit and format various reports, presentations and business documents, and analyses data and information from identified sources within prescribed guidelines and procedures

The successful candidate will have:

• A degree or equivalent qualifications, plus have recent Executive Assistant or administrative experience within a large, international environment.
• Excellent PowerPoint skills with high proficiency in the Microsoft Office suite (Outlook, Word and Excel)
• Relevant experience of supporting leaders and senior professionals within a Professional Services environment
• Working knowledge of HCM / SAP / Salesforce – or any other complex, enterprise level systems
• The ability to speak and write fluent English
• External facing experience ie organising meetings with external clients or stakeholders
• Demonstrated track record of sound judgment and professionalism with the ability to work with leaders. High degree of interpersonal and professional savvy across varying levels of internal management, staff, clients, and associates, with the ability to manage expectations
• Ability to plan complex international travel to highly detailed level
• Ability to maintain confidentiality and discretion in dealing with sensitive matters
• Strong analytical skills and ability to translate to operational processes
• Must be able to work independently with little supervision but able to take direction from management, be detail oriented, be proactive, at times flexible in terms of hours/responsibilities and able to organize and prioritize multiple deadlines
• Excellent written and verbal communication skills; customer service focused with excellent phone etiquette
• Able to make timely decisions and drive to action
• Excellent organizational capabilities with a high degree of prioritization
• Basic project management and coordination skills preferred

Apply today to find about more and for a confidential conversation about this exciting position!Internal Mobility at Korn FerryIf you currently work for Korn Ferry or one of our affiliates, you must be eligible to apply for a different position within Korn Ferry to use the Careers Site. If you accept such a position, your benefits programs and Human Resources policies may change. Please consult with your HR contact for the new position concerning application eligibility, including any immigration/visa needs, benefit programs, and HR policies applicable to that position.Korn Ferry is an Equal Employment Opportunity/AffirmativeAction Employer – Minority/Female/Disability/ Veteran.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status or any other characteristic protected by federal, state, or local law.

Expected salary

Location

København

Job date

Sat, 06 Jul 2024 05:47:33 GMT

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