Academic Records Specialist

Job title:

Academic Records Specialist

Company:

University of Notre Dame

Job description

Position InformationJob Title Academic Records Specialist
Job DescriptionThe Office of the Registrar is currently looking to add an Academic Records Specialist to our team. This role will manage and resolve duplicate Banner records pertaining to student data, and work with Student Accounts and Financial Aid for financial processes resolution of the duplicates, due to shared data systems. Provide leadership to the customer service functional area for transcripts, verifications, name and SSN changes in the student system. Activate non-degree seeking students and validate activity lists. Manage NetID extension requests. Serve as the backup of the grading duties and data integrity procedures. Assist with international Apostille procedures and specially requested letters. Create and run audits of Banner in SQL, Tableau, and Business Objects to verify student data. Other duties include processing changes to the student record submitted through the University’s electronic form system (eForms), monitoring email pertaining to the ND Roll Call process, and special projects.

• Run table checks audit to catch duplicate student records. Move student data to the appropriate record, and work with Student Accounts and Financial Aid for financial processes resolution due to the shared data system. Work with OIT to resolve any final merges in tables.
• Activate non-degree students in Banner. Communicate with appropriate colleges such as St Mary’s and Holy Cross as well as departments within the institution and students. Assure appropriate coding for Okta. Coordinate lists with ROTC and marching band to make sure all non-degree students are activated and registered.
• Provide leadership to the customer service functional area. Assist with transcript and verification operations, leading the effort for new technical processes. Assist in questions and concerns regarding various issues and policies. Act as a liaison to current and former students, faculty, academic depts, parents, and outside companies concerning all other academic services relating to registration, grading, ND Roll Call, commencement, Summer Session, etc.
• Create and run audits of Banner in SQL, Tableau, and Business Objects to verify student data. Provide assistance to the Assistant Registrar of Student Records in analyzing and troubleshooting student data.
• Assist the Apostille procedures by gathering the appropriate student data and sending to the appropriate certifying state, government, and/or country offices, notarizing as appropriate. Supply licensure agencies, prospective employers, and other universities with needed course descriptions, credit explanations, or special verification letters.
• Serve as a back-up to the Grading and Academic Records Specialist. Assist with grade change eForms and rolling grades. Help run queries to assure correct data.
• Manage NetID extension requests by determining eligibility, sponsorship, and timing. Code all extensions in specified application
• Special projects such as testing system upgrades, implementing new solutions, and student record validation. Process changes to the student record as submitted through the University’s electronic form system (eForms). Monitor the ND Roll Call email and answer questions. Other Registrar responsibilities as assigned.

Minimum QualificationsBachelor’s degree.
Highly organized, motivated, self-directing, ability to multitask and prioritize, communicate effectively orally and in writing, work independently and as a team. Ability to adapt and integrate changing and developing technologies, basic understanding of federal laws such as FERPA, ability to work under tight deadlines, effectively manage and oversee group projects.
Preferred QualificationsExperience within an area of student services/student records a plus. Banner knowledge a plus or the ability to acquire the skills in the University’s Banner system. Knowledge and creation of SQL along with report writing tools such as Business Objects, MS Access, Crystal Reports, or InfoMaker.
Special Instructions to Applicants
Department Registrar (36030)
Department Website http://registrar.nd.edu
Family / Sub-Family Student Svcs / Registrar
Career Stream/Level EIC 2 Professional
Department Hiring Pay Range $47,758 – $62,000
Pay ID Semi-Monthly
FLSA Status S1 – FT Exempt
Job Category Administrator/Professional
Job Type Full-time
Schedule: Days of Week & HoursMonday-Friday
8:00am-5:00pm
Schedule: Hours/Week 40 hrs/week
Schedule: # of months 12Posting Detail InformationThe University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and others that will enhance our community. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).Posting Detail InformationJob Posting Date (Campus) 06/27/2024
Job Posting Date (Public) 06/27/2024
Job Closing Date 07/14/2024
Posting Type Open To All Applicants
Posting Number S241106
Quick Link for Internal Postings

Expected salary

Location

Holy Cross, Worcestershire – St Mary’s, Trinidad and Tobago

Job date

Sat, 29 Jun 2024 05:17:02 GMT

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